ORT–Oxford, Maine 10/6/23

National Association of Canine Scent Work, LLC®

Official NACSW™

ODOR RECOGNITION TESTS

Odors Tested: Birch, Anise, Clove

Date: Friday afternoon, October, 6, 2023 at 1:00 pm

Test Location: Oxford Fairgrounds, 68 Pottle Road, Oxford, Maine, 04270

Test Host: Virginia Howe

 Certifying Official: Jacy Kelley

Judge: Elizabeth Dutton

Entry Cost: $35 per odor tested

Number of Entries: 75

Check-in time will be 12:00 pm

<Entry Form Click Here>

Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules

In addition to those guidelines the following changes and guidelines are in effect for this ORT due to COVID-19.

Any travel and quarantine recommendations, restrictions and requirements for the trial location and local jurisdiction. All attendees (competitors and volunteers) will be required to bring and wear face masks when not in your vehicle. Competitors are asked to remain in their vehicles as much as possible. Running of vehicles is permitted. Competitors are asked to bring their own hand sanitizer and disinfectant wipes.

If there are any changes or updates that information will be included in your final details information that will be emailed 1-2 weeks before the ORT weekend. Participants are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.

ORT ENTRY INFORMATION

Opening Date: July 12, 2023

at 12 noon ET

Entries Close: September 20, 2023 at 12 noon ET or when entry limits have been met.

Second Dog Policy: We are not offering second dogs at this ORT.

Entry Method

First received by USPS, Mail overnight deliveries must have the signature waived box checked.

  • RETURNED CHECKS do not constitute a valid entry fee. $50 fee for returned checks.
  • ENTRIES MUST BE MADE ON THE ATTACHED ENTRY FORM.
  • NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.
  • OWNERS are responsible for errors in making out entry forms, please print clearly.
  • EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without the recipient’s

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry

Entry Requirements

A Qualified Entry is one that meets all the following criteria:

  1. Complete entry during the specified entry time frame.
  2. The Handler is a NACSW member for the 2023-2024 membership year (8/1/23- 7/31/24).
  3. The Dog is registered with the NACSW.
  4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

For information on how to register or become a member go to www.NACSW.net

Trial Eligibility and ORTs

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

Basic Description of the Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.

All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

No dog will be given more than one space in the same odor test at a single event.

Results

During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.

CANCELLATION POLICY

The following cancellation policy applies:

For cancellation of entries on or before 5 p.m. Eastern time September 20, 2023 – Full refund minus $5 processing fee. For cancellation of entries after 5 p.m. September 20, 2023: 50% refund will be issued if host can fill your space. No refund will be issued after this date if host can’t fill your space. No refunds will be issued for cancellations during the last 72 hours before the event or no-shows. Please note: Due time constraints, host may opt to not fill cancelled spaces and no refund will be issued.

All cancelations must be emailed to k9@virginiahowe.com

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the ORT cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the test organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.

 LOCATION DETAILS

Details regarding check in time and briefing will be sent approximately 1 week before the ORT.

Site Specific Conditions

This ORT test is at a exposition hall in a fairground. The parking lot is grass, sand, and gravel and the pathway to and from the parking lot to the test area may require you to navigate uneven terrain, including gravel and asphalt walkways. The flooring in the test area is a linoleum or concrete floor. Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected test area, parking, and/or pathways may be modified at the last minute.

Reactive Dog Parking

There will not be reactive dog parking at this test. The parking area is large and you will be able to park away from other dogs if you wish. There will not be separate potty areas or warm up boxes.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Unentered Dogs

Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds.

RV Parking

There is space for RVs to park in the competitor parking area during the test day. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Running Vehicles or Generators in the parking lot

There is ample parking and we will have a separate parking area for those wishing to run their vehicles or generators during the day.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Crating Options

No indoor crating is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Smoking

Smoking is not allowed on this test site, including the use of e-cigarettes

Hotels

Poland Spring Golf Resort, Poland Maine, https://polandspringresort.com

DOG INFORMATION

Dog Policies

  • All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.
  • Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
  • Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
  • Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.
  • Refer to location details (above) for information on unentered dogs.

Females in Season

Will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact k9@virginiahowe.com so plans can be made for the dog.

 OTHER INFORMATION

ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested accommodation(s).

Spectators

Additional guests are welcome, however spectating opportunities may be limited.

Please verify attendance policies with the host before bringing or inviting anyone not volunteering, testing, or officiating.

An adult accompanying a minor must be present during the searches.
Everyone at the test site must sign the waiver provided by the host and comply with all event requirements.

Participants are not allowed to watch the testing at any time.

Veterinarians

Norway Veterinary Hospital, 10 Main Street, Norway, Maine, 207-743-6384

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.

Liability

By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Virginia Howe, Bare Bones Nosework, LLC and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.

Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog’s performance that may provide information or clues to other handlers or may be overheard.

Questions
All Test related questions, contact Virginia Howe at k9@virginiahowe.com